Office Manager and HR Assistant

  • Toronto, Canada

Office Manager and HR Assistant

Job description

Office manager / Payroll Administrator / EA / Executive Assistant / Bookkeeper / Administrative Assistant

 

Are you hyper organized and always on top of what needs to be done? Can you whip up a sales proposal, schedule a meeting and send a client invoice all at once? Does the idea of playing a key role in helping your CEO to be more effective get you charged up? Are you experienced in full cycle bookkeeping ?


If you answered yes to all of the above then this may be the perfect role for you! The successful candidate will join a team of 25+ rockstar inbound digital marketers and serve as a Executive Assistant  in an agile environment. You will interface with & manage strategists and specialists to map out and deliver results for B2B clients!


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WHO WE ARE:

Jumpfactor is an Award winning (Cisco 2016 Digital & Social Marketer of the Year – client campaign award) dynamic, fast-paced integrated digital inbound marketing agency. We’re best suited for motivated self-starters. We specialize in B2B services and technology marketing.

Jumpfactor is an exciting and high growth agency – if you’re smart, and if you have the passion to learn, the creativity to explore, and the courage to add your voice to a constant and demanding conversation, Jumpfactor could be the ideal place for you to test yourself and be part of something great.

 

CORE VALUES:

  • We are strategic
  • We are passionate
  • We are tenacious
  • We keep learning
  • We embrace team
  • We have integrity

 

EXECUTIVE ADMIN POSITION DETAILS:

  • Serve as a role model for our core values
  • Demonstrates leadership to maintain credibility, trust and support with staff
  • Ensures prompt response and follow-up to internal and external inquiries to the CEO
  • Assist in defining new operational efficiencies, policies, and procedures
  • Research and prepare business proposals, sales presentations, and KPI reports
  • Foster positive relationships with internal and external influencers
  • Manage schedules, take minute in meetings, and follow up on actionables
  • Composing correspondence that is sometimes confidential
  • Research, source and negotiate goods/services for management & office
  • Manage all applications, forms, contracts and legal documents with third parties
  • Manage relationships with third party corporate service providers
  • Arrange complex and detailed travel plans, itineraries, and agendas
  • Plan and manage complicated projects to ensure both timely and successful completion.

BOOKKEEPING DETAILS:

  • Assist with preparing monthly financial statements
  • Assisting with payroll when needed
  • Pay all bills (categorize by account number, extract HST, input into A/P, post, print cheques and post into the G/L via Quickbooks)
  • Prepare invoices for fees due from clients
  • Input monthly journal entries
  • Make & Reconcile bank statements
  • Prepare and Net File HST returns quarterly
  • Prepare year end schedules for the auditor
  • Work with the auditor to finalize year end statements
  • Prepare monthly statements within 15 days of month end
  • Oversee and manage all payroll functions (semi-monthly).

 

WHY EMPLOYEES LOVE JUMPFACTOR:

  • Very competitive compensation
  • Outlined growth paths for each function
  • Performance-based bonuses
  • Paid training (courses, events)
  • Paid social events
  • Robust health-dental-vision-disability benefits
  • Bi-weekly learning programs
  • State of the art systems and tools
  • 4 weeks total paid vacation & personal days (year 2+)
  • Flex start times
  • Work from home days
  • Office snacks, ping pong table, in office perks
  • Pet-friendly environment

Requirements

EA / OFFICE ASSISTANT - WHO YOU ARE:

  • Min. 3 years of Administration or similar environment  experience
  • Min. 2 years of booking keeping experience
  • Experience in accounting is an asset
  • Excellent computer skills (Google Suite, MS Word, Quickbooks and Excel)
  • Excellent communication & negotiation skills both verbal and written
  • Accuracy and attention to detail while working under tight deadlines
  • Confident and comfortable communicating with Senior Executives
  • Proactively able to manage and prioritize workload   
  • Must be extremely/hyper organised, detail oriented, disciplined & resourceful
  • Experience working at a digital marketing agency is a plus