Office Manager and HR Assistant

  • Toronto, Canada

Office Manager and HR Assistant

Job description

Office manager / Culture Manager / HR manager / Book keeping / Finance

Are you hyper-organized, tenacious and process oriented? Can you negotiate a proposal, schedule an interview and fix a client invoice all at once? Are you experienced in full cycle recruitment, HR and office management? Are you extremely comfortable with numbers and finance related tasks?

If you answered yes to all of the above then this may be the perfect role for you! The successful candidate will join a team of 25+ rock-star inbound digital marketers and serve as an Office Manager in an agile environment.

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WHO WE ARE:

Jumpfactor is an Award winning (Cisco 2016 Digital & Social Marketer of the Year, 2018 & 2019 Growth500 Fastest growth firms in Canada) dynamic, fast-paced digital marketing agency. We’re best suited for motivated self-starters. We specialize in B2B industrial and technology marketing.

Jumpfactor is an exciting and high growth agency – if you’re smart, and if you have the passion to learn, the creativity to explore, and the courage to add your voice to a constant and demanding conversation, Jumpfactor could be the ideal place for you to test yourself and be part of something great.

CORE VALUES:

  • We are strategic
  • We are passionate
  • We are tenacious
  • We keep learning
  • We embrace team
  • We have integrity

HR & OFFICE MANAGER DETAILS:

  • Full cycle recruitment (posting, screening, scheduling, interviewing 20+ roles in year
  • Live and breathe the core values with high energy and enthusiasm
  • Handle complete employee on-boarding and training transitions
  • Organize all culture events internal and external for team
  • Defining new operational efficiencies, policies, and procedures
  • Managing vendor communications, SLAs and ensuring process adherence
  • Manage schedules and meetings + follow up on actionable items
  • Research, source and negotiate goods/services for office, mgmt, or vendors
  • Manage all applications, forms, contracts and legal documents with third parties
  • Manage relationships with third-party corporate service providers
  • Arrange complex and detailed travel plans, itineraries, and agendas
  • Manage complete office systems, supplies, software provisioning & license management
  • Work closely with CEO and other management and assist in key projects

BOOKKEEPING DETAILS:

(we are open to hiring a separate book keeper to handle these elements but they would need to be closely managed by the Office manager - bookkeeping/ finance experience strongly preferred)

  • Assist in preparation of monthly financial statements
  • Assisting with payroll when needed
  • Pay all bills (categorize by account number, extract HST, input into A/P, post, print cheques and post into the G/L via Quick-books)
  • Manage Client billing / receivables
  • Input monthly journal entries
  • Make & Reconcile bank statements
  • Prepare and Net File HST returns quarterly
  • Prepare year-end schedules for the auditor
  • Work with the auditor to finalize year-end statements

WHY EMPLOYEES LOVE JUMPFACTOR:

  • Very competitive compensation
  • Outlined growth paths for each function
  • Performance-based bonuses
  • Paid training (courses, events)
  • Paid social events
  • Robust health-dental-vision-disability benefits
  • Bi-weekly learning programs
  • State of the art systems and tools
  • 4 weeks total paid vacation & personal days (year 2+)
  • Flex start times
  • Work from home days
  • Office snacks, ping pong table, in office perks
  • Pet-friendly environment

Job Type: Full-time

Salary: $50,000.00 to $75,000.00 /year

Requirements

OFFICE MANAGER / HUMAN RESOURCES - WHO YOU ARE:

  • Min. 3 years of administrative or similar environment experience
  • Min. 1 year of booking keeping or payroll experience
  • Experience in HR (recruitment, training or admin) is an asset
  • Excellent computer skills (Google Suite, MS Word, Quickbooks and Excel)
  • Powerful communication & negotiation skills
  • Strong Cost / finance management ability
  • Accuracy and attention to detail while working under tight deadlines
  • Confident and comfortable communicating with Senior Executives
  • Proactively able to manage and prioritize workload
  • Extremely comfortable with technology applications and tools
  • Must be extremely organized, detail oriented, disciplined & resourceful
  • Experience working at a digital marketing agency is a plus
  • You're comfortable representing the CEO with lawyers, accountants, and other C levels