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Payroll & Finance Manager

  • Remote
    • Toronto, Ontario, Canada
  • Finance and Admin

Job description

WHO WE ARE:

JumpFactor is an Award-winning 7-time Growth 500 Fastest Growing Agency in Canada, and we’re looking for a detail-oriented and experienced Payroll & Finance Manager to join our fast-paced team. If you're a motivated self-starter passionate about driving growth in a dynamic environment, JumpFactor could be the perfect place for you.


ROLE OVERVIEW:

In this role, you will work closely with our Sr. Finance Manager and CEO to oversee accounts receivable, accounts payable, payroll, and tax reporting. As Payroll & Finance Manager, you will lead financial operations and drive efficiency, with opportunities to grow into a Senior Controller position. The ideal candidate has 6-8 years of experience, including 4-5 years in bookkeeping & payroll, with proficiency in ADP, QuickBooks, and financial tools. Strong communication, attention to detail, and leadership skills are essential, especially in a fast-paced agency or startup environment.


JUMPFACTOR's CORE VALUES:

  • Be STRATEGIC

  • Be PASSIONATE

  • Be TENACIOUS

  • Prioritize LEARNING

  • Embrace TEAM

  • Maintain INTEGRITY


WHY EMPLOYEES LOVE JUMPFACTOR:

  • Very competitive compensation package.

  • Remote work.

  • You will work with a very skilled international team.

  • Endless growth opportunities and career advancement.

  • Performance-based bonuses that recognize your impact.

  • Access to paid training, courses, events, and conferences.

  • Enjoy paid social events that foster team camaraderie.

  • Engage in weekly learning programs to stay ahead.

  • Harness state-of-the-art technologies and tools for excellence.


RESPONSIBILITIES:

Finance Management and Reporting:

  • Oversee accounts receivable processing, invoicing, and payment reconciliation for accuracy and timeliness.
  • Manage accounts payable, vendor relations, and financial transactions.
  • Coordinate the preparation of financial statements and reports for strategic decision-making.
  • Collaborate on CRA reporting and tax filings, ensuring timely submissions.
  • Monitor bank accounts, credit card accounts, and reconcile financial transactions.
  • Review and process payments to vendors, contractors, and staff.

Payroll and Contractor Management:

  • Conduct payroll processing and administration via ADP, including employee onboarding and offboarding, ensuring compliance with Canadian laws (ROE, final pay).
  • Manage international contractor payroll, including invoicing, varying rates, multi-currency transactions (CAD/USD), and diverse payment methods (wire transfer, PayPal, Payoneer).
  • Maintain employee records (ie. HRIS) and manage benefits enrollments.

Client and Administrative Support:

  • Manage client payment processing, ensuring invoices are prepared according to varying sales contract terms and payment methods.
  • Handle client claims, chargebacks, refunds, and cancellations.
  • Communicate with clients regarding billing issues, discrepancies, or payment inquiries to ensure resolution.
  • Set up clients and projects based on signed sales orders and prepare monthly Sales/AR summaries.
  • Assist with general office administration to ensure an organized workplace.


WHO YOU ARE:

  • 4-5 years of experience in financial operations, including accounts receivable/payable, invoicing, and reconciliation.
  • Proven ability to prepare financial reports and statements, ensuring compliance with regulatory requirements.
  • 3+ years of payroll experience with ADP or similar, including onboarding/offboarding and compliance with Canadian laws (ROE, final pay).
  • Experience managing international contractor payroll, including multi-currency transactions, varying rates, and diverse payment methods.
  • Proven track record of maintaining accurate employee records, including benefits enrollment and compliance with company policies.
  • Experience with HRIS platforms (e.g., HR Collage or similar).
  • Hands-on experience in client payment processing, including managing invoices based on varying sales contract terms.
  • Familiarity with payment processors such as Amex, Authorize.net, Psigate, and ACH for seamless transactions.
  • Demonstrated experience in client communication to resolve billing issues and discrepancies effectively.
  • Familiarity with managing client and project setups, as well as administrative functions in a fast-paced environment.
  • Strong skills in QuickBooks, Google Suite, and Excel for financial tracking and reporting.
  • Exceptional attention to detail, organization, and time management skills.
  • Ability to work independently, prioritize tasks, and thrive in a fast-paced agency or startup environment.
  • Excellent communication and interpersonal skills for collaborating with team members and senior executives.


NEXT STEPS:

If you are excited about this opportunity and possess the necessary qualifications, we invite you to apply. Successful candidates will undergo a series of assessments to further evaluate their potential.


Job Type: Full-time, Remote 

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